Office Manager Careers

Office Manager Careers at Zeigler Ford of North Riverside

Welcome to Team Zeigler! Are you ready for a fast-paced, professional career with a world-class culture and endless opportunities for development growth and career advancement? If you have a positive and contagious energy and want to be part of a fun team then this is the career for you! We offer countless training avenues including our Guest Speaker Series when we invite professional athletes, coaches, and motivational speakers to come and speak to our team. When you join Zeigler Auto Group, you will be part of a family who is driven to succeed both personally and professionally!

Automotive Office Manager

The Office Manager manages the daily activities of the accounting office, ensure accurate and timely financial reporting, and work closely with General Manager and Controller and other managers to effectively run the dealership and manage expenses.

Benefits

  • Generous pay plan based on experience
  • Health Insurance
  • 401(k) Plan
  • Paid Time Off
  • Professional and Positive Atmosphere

'Essential Duties

  • Hires, trains, and supervises office personnel.
  • Closes month by processing accounting month-end and submits Financial Statement by OEM requirements
  • Prepares a complete financial statement monthly according to dealership guidelines and the manufacturer's format and time frame.
  • Prepares or oversees daily bank deposit and cash report.
  • Controls petty cash amounts for dealership and sales department.
  • Ensures that all manufacturer accounts including warranty claims, rebates, interest, protection, and co-op advertising accounts are current and accurate.
  • Prints monthly journals, schedules and general ledger.
  • Assists in completion of annual review/audit.
  • Prepares payroll on a timely basis, posts payroll and maintains payroll records.
  • Prepares tax reports, tax deposits and tax returns in a timely, accurate manner.
  • Prepares employee health/life benefit payments.
  • Stays abreast of current factory incentives and codes deliveries on dealership computer system accordingly.
  • Administers charge-back program for late charges to inventory.
  • Prepares sales commission/chargeback detail reports.
  • Manages the payoff of vehicle floor plan and works with bank representatives.
  • Approves new charge accounts and oversees collection of past due accounts.
  • Processes paperwork for new employees and terminations.
  • Maintains confidential employment files.
  • Attends managers meetings as requested.
  • Other tasks as assigned